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Why Your Office Needs Mailing Equipment

Mailing equipment is an important aspect of running a successful office. Whether you run a small business or a large corporation, the efficient and reliable operation of mailing equipment like a Formax folding machine is crucial. Let’s discuss the benefits of owning Formax mailing equipment and why it is crucial to choose the right equipment for your office.

Advantages of Owning Mailing Equipment

There are many benefits to owning mailing equipment like Formax folder inserters in your office. For one, Formax products can significantly increase productivity by streamlining the mailing process. It saves time and reduces the risk of errors, ensuring that mail is sent out accurately and on time.

Another key advantage of owning Formax mailing equipment is improved accuracy throughout the mailroom process, from Formax printing to folder inserters for mailing. Automated mailing equipment reduces the risk of human error and ensures that mail is sent to the correct recipient. This not only saves time and lessens frustration but also enhances the professional image of your office.

Owning mailing equipment also enhances your document security (as well as overall company security). A secure, automated mailing system ensures that confidential mail is handled securely and delivered to the correct recipient. This reduces the risk of sensitive information falling into the wrong hands and protects the reputation of your office. 

Finally, cost-effectiveness is another crucial advantage of owning mailing equipment. While the initial cost of purchasing mailing equipment can be substantial, the long-term savings in terms of time and efficiency make it a worthwhile investment. With the right equipment, your office can save money by reducing the cost of manual labor and avoiding costly errors. Ask us about the long-term cost-effectiveness of our Formax products. 

Different Types of Mailing Equipment

Several different types of Formax mailing equipment are suitable for various office environments. Postage meters are a popular option, allowing you to weigh and stamp mail quickly and accurately. Folders and inserting systems can also automate the folding and inserting of letters and documents into envelopes, saving time and reducing the risk of errors.

Letter openers can quickly and efficiently open mail while addressing machines are designed to automatically print addresses onto envelopes, reducing the risk of human error and saving time. Of course, there are also printers to consider, scanners, and other related document control equipment.

And you may need to consider consumable supplies and replacement parts to ensure you don’t lose access to mission-critical equipment during the business day.

Factors to Consider When Choosing Mailing Equipment

When choosing mailing equipment, it is crucial to consider several key factors. First, consider the purpose and frequency of use. This will help determine the type and size of equipment most suitable for your office.

The office size and mail volume are also important factors to consider. Small offices with low mail volumes may only need essential equipment. In contrast, larger offices with higher mail volumes may require more advanced equipment to handle higher production faster and without failure.

Budget and future expansion needs should also be considered when choosing mailing equipment. It is important to choose equipment that meets your current needs but also has the potential to expand and adapt to changing requirements in the future.

Technical and service support are also important factors to consider when choosing mailing equipment. It is vital to select a supplier that offers comprehensive technical and service support to ensure that your equipment is maintained and kept in good working order. The last thing you need is a failure during peak workloads.


Your mailroom and its equipment are critical aspects of running a successful office. The benefits of increased productivity, improved accuracy, enhanced security and cost-effectiveness make it a worthwhile investment for businesses of all sizes.

When choosing mailing equipment, it is important to consider the purpose and frequency of use, office size and mail volume, budget and future expansion needs, and technical and service support. This will zero in on the right equipment for your needs. With the right kit, you can ensure that your office runs efficiently and effectively, helping to boost productivity and enhance your professional image.

If you need help, contact one of our professionals to learn more.